Patient Administration

Medical Records

Naval Health Clinic Lemoore has implemented a “Closed Medical Record System” where NHCL is to maintain positive charge of our beneficiaries’ medical records at all times. This means that your medical records will never leave the custody of the clinic while you are enrolled. This will significantly reduce the possibility of your medical records being lost and ensuring your continuity of care.

Medical records are the property of the U.S. Government and must be maintained at a military treatment facility. It is needed to:

1. Ensure that current information such as laboratory reports, radiology results, medications and treatment plans are recorded in your file.
2. Ensure medical readiness for Active Duty Members.
3. Ensure data in your medical record provides information to healthcare providers/practitioners for quality assurance; for evaluation and improvement of treatment methods; and for development of patient care criteria and enhanced care.

In order to facilitate this, Naval Health Clinic Lemoore established a policy that ensures “no hand-carrying” of medical records by beneficiaries. Refer to BUMEDNOTE 6150 for exceptions to the “no hand carrying” of medical records policy. Active duty records are maintained at the clinic that runs sick call for the service member’s unit. Beneficiaries, retirees and civilian government workers’ records are maintained at the facility that provides primary outpatient care to the individual.

How do I request a copy of my Medical Records? 

We understand how important your medical record is to you and we are happy to provide a copy of medical documentation upon request. Please come to the  Medical Records Office and complete a “Record Copy Request” form. At that time you will be informed when the copy will be ready to pick-up, which is usually within 30 days from the date your request is submitted. 

Suitability Screening Program (Sea Duty, Overseas Duty)

Suitability screening coordinates with sponsors and their commands and ensures service members and their families meet all medical requirements (such as immunizations, dental, physical exams, etc.) before transferring to their next duty station.

Operational Forces Medical Liaison Services

The Operational Forces Medical Liaison Services, Locally Known as Fleet Liaison, is established to coordinate medical support to the operational forces. 

Physical Evaluation Boards/Limited Duty Boards

Our Physical Evaluation Board Liaison Officer (PEBLO) advises Service Members whose fitness for duty is in question of their rights under the Disability Evaluation System. The PEBLO explains findings of the Physical Evaluation Board in Washington, DC and explains administrative and legal recourse available to the individual, as well as proper procedures for filing rebuttals. Finally, the PEBLO coordinates documentation for formal hearings, and assists personnel in all facets of Physical Evaluation Board procedures.

To watch a video of explaining The Integrated Disability Evaluation System (IDES) process, please go here: https://www.dvidshub.net/video/806100/ides-process.